Monday, October 18, 2021

Administrative and procurement officer Wanted – Apply Here

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Administrative and procurement officer Wanted – Apply Here.

INDUSTRY: OIL AND GAS
LOCATION: LAGOS

ADMIN DUTIES

  • Maintain efficient filling, document and records management system in accordance with ISO standards.
  • Assist admin department to ensure effective Procurement and Contract administration to minimize cost and losses.
  • Schedule quarterly maintenance exercises by regulaly updating the schedule register zero downtime
  • Keep a Tidy Corporate environment, maintain a hazard free and conducive work environment, using the facility checklist on daily basis with 5 checklists a week and 4 summary checklists in a month.
  • Ensure proper maintenance and functioning of the generators and vehicles including servicing according to approved schedule.
  • Assist with review and negotiate quotations submitted by contractors for repairs, maintenance of vehicles, air conditioners etc. and negotiate the cost of goods/equipment and transportation.
  • Conduct ad hoc market research as required
  • Prepare need analysis for purchase of the required materiala/goods based on appropriate approvals while maintaining proper records of such purchases and manner of their utilization e.g. fuel/oil for company vehicles and generator (should also monitor the water/oil levels).
  • Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility
  • Take delivery of all materials & equipment being supplied to the company and keep a record register.
  • Oversee adequate and timely maintenance of company’s assets and equipment.
  • Carry out scheduling for staff logistics and travels.

PROCUREMENT DUTIES

  • Manage the buying process for a given set of goods in line with specified cost, quality and delivery targets
  • Provide technical / commercial assistance to Commodity Buyers to develop awareness of manufacturing processes and improve product knowledge.
  • Apply sourcing policy, interface between supplier and entity with respect to specifications and budgets.
  • Develop and maintain a strong foundation of function skills and knowledge of relevant purchasing and sourcing concepts.
  • Manage problems and schedule changes and ensure changes are reflected within the ERP systems
  • Balance both tactical executions with strategic initiatives necessary to drive cost reduction projects.
  • Actively participate in supplier performance reviews.
  • Ensure continuous supply of required goods and materials and communicate any supply problems which may pose a risk or impact on business operations
  • Monitor market trends, competitor strategies and market suppliers. Research and evaluate areas of opportunity and reduce costs where possible
  • Deliver briefs, updates and reports as and when required. Develop creative and innovative procurement processes
  • Develop ideas and strategies to improve operational efficiency, add value, aid business performance and work towards a strategy of continuous improvement
  • Negotiate contracts, improved prices and terms of business with suppliers and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods Assess and evaluate suppliers and undertake performance reviews to ensure contract compliance and manage performance improvement activities
  • Ensure that a professional and consistent approach is taken in relation to all supplier relationships
  • Ensure compliance to company guidelines, purchasing policies and procedures and the Official Journal of the European Community (OJEU) guidance during supplier negotiations and contracts award process. Explore alternate sources for goods and materials
  • Assess tenders and quotations from potential suppliers
  • Prepare purchase orders in line with final negotiations with selected suppliers and in line with organizational targets and requirements
  • Undertake research on and evaluate existing and new suppliers.
  • Contact suppliers to resolve price, quality, delivery or invoice issues People management
  • Mentor and coach the team to enhance their career and professional development
  • Work collaboratively and negotiate and engage with stakeholders and suppliers regarding new projects, supplies and initiatives and advise of impact of change on purchasing and production activities
  • Stay current and up to date on any changes that may affect the supply and demand of needed products and materials and advise others of any impact
  • Support product change requests and review and communicate the impact on capacity plans
  • Manage the buying process for a given set of goods in line with specified cost, quality and delivery targets
  • Provide technical / commercial assistance to Commodity Buyers to develop awareness of manufacturing processes and improve product knowledge.
  • Apply sourcing policy, interface between supplier and entity with respect to specifications and budgets.
  • Develop and maintain a strong foundation of function skills and knowledge of relevant purchasing and sourcing concepts.
  • Manage problems and schedule changes and ensure changes are reflected within the ERP systems
  • Adherence to policies and procedures relating to the Health, Safety and Quality management

QUALIFICATION

  • BSc/HND in Social Sciences or Busisness related field. MBA, Masters in related field are added advantage.
  • Professional certifications/Membership of Nigerian Institute of Management (NIM),

Chartered Institute of Procurement & Supply (CIPS) is an added advantage

  • Minimum of 5 years post-graduate experience in a reputable engineering/oil and gas company.

Apply Now

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